When HubSpot forms capture valuable lead information, you often need those details delivered instantly to a specific inbox, whether it’s your sales team, support desk, or an external system. While HubSpot doesn’t natively email form submission data outside its notification settings, you can automate it using a custom workflow and SendGrid’s transactional API.
This guide shows you exactly how to send HubSpot form data via email using a SendGrid API key and a simple Node.js custom code action inside workflows.
Prerequisite:
- HubSpot Developer account
- SendGrid API Key
- Basic Knowledge of Node.js and REST APIs
How to send Form data via Email Using Sendgrid API and Custom Code in Hubspot
Below is a detailed step-by-step guide. Let’s dive in:
Step 1: Create a HubSpot Workflow
- Go to Automation Workflows
- Click Create workflow-> From scratch
- Choose Contact-based workflow
- Set trigger to:Form submission ->Select your form
- Save the trigger.
Step 2: Add a Custom Code Action Inside the Workflow
- Click ‘+’ inside the workflow
- Choose Custom Code
- Set Language->Node.js
- Under “Properties to pass into code”, add a property
- Scroll to Secrets
- Click Add Secret
- Name it: SENDGRID_API_KEY
- Paste your SendGrid API key
Step 3: Write Your Custom Code
Watch the Demo
Conclusion
By integrating HubSpot workflows with SendGrid’s reliable email API, you gain complete control over how form submissions are delivered: custom formatting, dynamic fields, conditional routing, and more. This setup ensures your team receives accurate, instant notifications without relying on HubSpot’s default email options.
Whether you’re streamlining sales alerts, support requests, demo enquiries, or onboarding workflows, this SendGrid integration keeps your communication fast, consistent, and fully automated. If your team also uses Salesforce, you can implement similar automation using custom Apex triggers or Flow integrations.
Our HubSpot Development Services help unify HubSpot-to-Salesforce data, automate alerts, and build end-to-end workflows across both platforms for higher efficiency.
No Data Found.
India 
USA
UK
Canada